Four Steps to Achieve Effective Consultation for Managers and Supervisors

Managers and Supervisors do have a very important role to play in helping to achieve compliance with WHS legal requirements and a safe and healthy workplace. See previous article “Why Managers and Supervisors Have a Vital Role in WHS Compliance

 

A key part of this role involves the area of consultation with workers and others in your workplace about WHS which is a very worthwhile and satisfying process. Consultation for Managers and Supervisors is a two way process between themselves and the workers that they are responsible for, including anyone who could be affected by the activities in their area of control.


How to Consult

Effective Consultation between Managers, Supervisors, Workers and Others involves four steps, which are:

  1. Talk to each other about health and safety concerns

  2. Listen to concerns and raise concerns

  3. Seek and share views and relevant work health and safety information

  4. Consider what workers and others say and give them a reasonable opportunity to contribute to the decision making process

 

These four steps should be used in any consultation situation.


When You Should Consult

You are required by the WHS Act to consult with workers and others when any of the following occur:
 

  • When identifying and assessing health and safety risks in your workplace

  • When making decisions about how to eliminate or minimise those risks

  • When making decisions about facilities for the welfare of workers

  • When proposing changes that may affect the health and safety of workers

  • When making decisions about:
     

- procedures for consulting with workers

- resolving health and safety issues

- monitoring the health of your workers

- monitoring conditions at the workplace

- providing information and training for workers


Encouraging Consultation

Your consultation efforts will be helped by encouraging workers in your area of responsibility to:
 

  • Ask questions about health and safety

  • Raise concerns and report problems

  • Make safety recommendations

  • Be part of the problem solving process

Consultation Arrangements under the Act

The above four steps should be used in any of the three methods of consultation set out in the WHS Act that you may be using, see diagram below.

Related Articles

In a small workplace where workers can directly approach the business owner or senior management ‘Other agreed arrangements’ may be appropriate, but where a workplace has a medium or larger workforce more formalized consultation methods may need to be established, such as committees and HSRs. A HSR represents the health and safety concerns of their workgroup. Committees provide a central co-ordination point for consultation and other health and safety matters in the workplace.

 

Whatever method is used the four steps given above should be used by Managers and Supervisors

 

You may find other useful information on this subject in the Consultation, Cooperation and Coordination Code of Practice.

 

The subject of consultation and what should be done about it is covered in full in the following courses conducted by Courtenell:

 

Health and Safety Representative 5 Day Course

Effective Health and Safety Committee Course

WHS Risk Management for Supervisors and Managers course

Courtenell Pty Ltd

as Trustee for the Vowles Family Trust

WHS Training Specialists, Sydney, Australia  

train@courtenell.com.au ~ PO Box 622 Broadway NSW 2007

ABN: 42164393628 ~ ACN: 050109281